Notice for Youth Delegate Exchange Programme 2017

Please visit http://www.nrcs.org/sites/default/files/resources/Youth%20Selection%20Fo... for more information. 

 

Youth Delegate Exchange Programme – information sheet

1.     Who are the Youth Delegates?

  • They are two youth volunteers from Norwegian Red Cross (NorCross) or any other National Society (NS) that NorCross establishes a collaborative agreement with for the YDEP.
  • They are between 21 and 28 years old.
  • They will stay for nine months in a host Red Cross district, which have applied to receive Youth Delegates.
  • They will have different academic profiles as well as bringing different competencies from their NS (they will know various programs and working methods).
  • When they enter into the YDEP they are hired by NorCross, and will be on a contract[1], to work together with the volunteers and the staff in the host district.
  • We recommend that a separate contract or MoU are made between the NS and the Youth Delegates stating the conditions of the Follow-up work and expectations for further engagement in the NS after End of Mission.
  • They should have a basic understanding of the language in the country[2], and they will have language classes to reinforce their understanding when they arrive in the host district.
  • They are completely dependent upon the whole of the NS, its headquarters and decentralized structures, in order to succeed in working within the cultural context of the organization, and the specific context in the country.

 

Annex:

  • Standard contract
  • Condition of Engagement (CoE)

2.     What are the goals of the Youth Delegate Exchange Program (YDEP)?

The YDEP’s main objective is:

YDEP strengthens the youth structure and capacity within the Red Cross/Red Crescent movement in responding to humanitarian needs, by developing young leaders who take responsibility and create positive change in the lives and communities.                        

 

This goal is reached through the following work tasks:

A)Increase young volunteers’ capacity to meet the needs of the most vulnerable.

B)To increase the participation of young volunteers in decision-making processes.

C)To enhance cultural exchange and exchange of RC/RC experience, activities and RC/RC knowledge among the young volunteers.

 

3.     What are the key actions to take for a district who will be hosts to Youth Delegates?

  • When a district becomes a host district, through the appointment of a Local Contact Person (LCP)[3], they take responsibility for the well-being and the support the Youth Delegates need in order to comply with their given work tasks.[4]
  • When the district is selected as host district, the district leadership will sign a cooperation agreement between the district and headquarters.
  • The Local Contact Person together with the National Coordinator of the programme should develop the following documents:
  • A LogFrame adapted to the context in the district and based on the general goals of the programme
  • Terms of Reference for the Youth Delegates,
  • The first bimonthly work plan for the Youth Delegates when they arrive in the host district,[5]

All the documents should be recognized by the district president/executive committee, the local youth leader/coordinator/director, and the necessary stakeholders within the headquarters.

                Equally, it is important to keep in mind:

  • The LogFrame and the other documents should be realistic and based on the explicit, pre-identified needs in the host district.
  • The volunteers in the district should participate in the development of the LogFrame and the other documents.
  • After the first bimonthly period is complete, the Youth Delegates together with various volunteers and the Local Contact Person should develop the following bimonthly work plan. It should be recognized by the local district president and other Red Cross stakeholders in the district.
  • The host district should also involve themselves in the development of security rules and regulations that apply to the Youth Delegates in their district[6].
  • The host district takes on the responsibility of securing safe housing and transportation for the Youth Delegates[7].
  • The entire host district, including the volunteers, the employees and the leadership shall know who the Youth Delegates are, what their goals are, how they work and how they can be helped when trying to reach these goals. That is one of the main tasks of the Local Contact Person before the arrival of the Youth Delegates, however a continuous effort.

4.     How do the Youth Delegates work?

The Youth Delegates will all use different working methods. Depending on the needs of the host district and the competencies and interests of the youth themselves.

  • All Youth Delegates will do their work together with all the different parts of the host district, from the youth volunteers, the district’s activity groups, the employees and the leadership of the host district.
  • They will have the most frequent contact with the Local Contact Person and the youth volunteers.
  • To complete their LogFrame the Youth Delegates will learn, observe and depend upon the knowledge of the volunteers and the different stakeholders in the host district. They will facilitate courses and seminars and they will participate in meetings. The Youth Delegates also need all the help they can get from volunteers, employees and district leaders to know what actions are necessary to take in order for the district to achieve its goals together with the Youth Delegates.
  • The Youth Delegates will have bimonthly meetings at the headquarters or in the host district together with the National Coordinator, other stakeholders in the National Society, and when and where applicable with the NorCross representative, or IFRC where we have no NorCross representation.
  • If it is applicable, the Youth Delegates may also be involved in other NorCross funded programs in the country.
  • The NorCross representative (Country manager), or IFRC where we have no NorCross representation, shall follow up on the security situation of the Youth Delegates, especially in case of emergency.

5.     What are the expected results from the YDEP?

  • The volunteers who become Youth Delegates will to a high degree increase their own capacities, experiences and abilities through participation in the programme.
  • The Youth Delegates will complete the wanted outcomes that have been established for the host district[8].
  • As an effect of the previous point, in the districts, the volunteers will increase their competencies, youth will have more knowledge on decision-making processes and how to Access them.
  • They will contribute to the development of capacity of the youth volunteers who in the future will possess the capacities and tools in order to fill roles as leaders in the RC/RC movement.

6.      When a district sends a volunteer to become a Youth Delegate what can they expect?

  • The volunteers selected to become Youth Delegates will do activities to strengthen the host district within NorCross. 
  • They will work with volunteers in the activities of the district, their goal being to complete the above mentioned objectives.
  • They are representatives of their sending district and of the NS when they are abroad as Youth Delegates.
  • When they return to their districts, they shall develop a work plan to complete two months of follow-up work, elaborated together with the necessary stakeholders.
  • The programme has seen that one of the most valuable resources for the NS are the returned Youth Delegates who continue volunteering in the country of origin.  
  • The NS must have structures in place to facilitate homecoming participants continued participation in, and contribution to, sending organization and/or civil society in general.

This is a donor requi

 

[1] See standard contract and CoE

[2] This applies to Youth Delegates going to Colombia only.

[3] The appointed LCP must be employed at the district office.

[4] See the Terms of Reference for a local contact person.

[5] It is key that the first work plan is understood by the entirety of the NS, from the different parts of the district to the higher levels. The following bimonthly work plans should be developed between the Youth Delegates and the host district, based on the LogFrame. The NorCross representative should be present during the revision of LogFrames to give support.

[6] These should be made in collaboration with the NorCross representatives, or IFRC where we have no NorCross representation, and are to be approved by the NorCross Security Management.  

[7] This is not limited to Red Cross vehicles, but can also be other safe means of transportation. The costs for the housing and transport will be covered by the YDEP.

[8] Established in the LogFrame.  

 

Please visit http://www.nrcs.org/sites/default/files/resources/Youth%20Selection%20Fo... for more information.